Executive Assistant Assets and Environment

Are you an organised and resourceful professional who thrives working as a key member of a fast-paced team? We’re looking for a high-performing Executive Assistant to support our General Manager, Assets and Environment. This is an exciting opportunity to work closely with executive leadership, gain exposure to high-level decision-making, and play a critical role in supporting the delivery of services that directly impact our East Gippsland community.

We Are East Gippsland Shire

East Gippsland offers an amazing opportunity to live and work in one of the most beautiful places on earth. We have ski fields, high country, nine national parks, two significant marine parks, Australia’s largest navigable inland lake system and stunning coastlines included! East Gippsland is home to art galleries, thriving farmers markets, historic towns to discover and unique festivals across the year.

EGSC has a workforce of passionate community members, who care deeply about the people and environment of the region. We offer challenging and rewarding skills development with opportunities for career progression. A unique blend of nature, culture, and recreational opportunities, East Gippsland Shire is a captivating destination for those looking to broaden their skills whilst enjoying an enviable lifestyle.

The Assets and Environment directorate is a broad portfolio, including sustainability and waste minimisation, Council-managed enterprises, infrastructure and open space. The directorate manages the maintenance, and administration of Council-owned infrastructure such as buildings, property, roads and drainage alongside environmental services like waste management and sustainability initiatives. This directorate ensures Council prudently and sustainably manages its asset base—valued in the billions—to support community services and infrastructure needs now and into the future.

In this pivotal role, you’ll be the key link between the General Manager and a wide range of internal and external stakeholders, ensuring smooth communication, coordination, and follow-through. You’ll manage calendars and meetings, prepare reports and briefing notes, draft correspondence, undertake special projects and provide essential support to ensure deadlines and priorities are met.

You’ll take the lead in coordinating directorate meetings, tracking actions, and ensuring the timely delivery of reports for Council and Executive Leadership Team meetings. As a member of the Executive Support Team you will also play an active role in streamlining processes, supporting business unit administration, and collaborating with other Executive Assistants to drive continuous improvement across Council.

The key responsibilities include:

• Provide high-level executive and administrative support to the General Manager Assets and Environment, including managing priorities, correspondence, enquiries and confidential matters.
• Coordinate the General Manager’s calendar, meetings, commitments, task systems and follow-up actions to support the smooth operation of the Directorate.
• Prepare, review and quality assure reports, briefing notes, agendas, minutes, correspondence and other executive documents.
• Liaise with internal and external stakeholders, triage requests, monitor outcomes and escalate matters where needed.
• Undertake research or special projects as directed.
• Support Directorate operations and projects by coordinating administrative processes, records, procurement, meetings and continuous improvement initiatives.

To be successful in the role, you will have:

• Experience providing senior administrative or executive support in a busy environment with competing priorities.
• Strong written communication skills, including preparing agendas, minutes, reports and high-level correspondence.
• Ability to build effective working relationships with internal and external stakeholders.
• Sound judgement, discretion and confidentiality when handling sensitive matters or working with limited direction.
• Relevant qualification and substantial experience in a senior executive assistant or administrative role.

If successful, you will need to undertake a police check and you must also be legally entitled to work in Australia.

Why you'll love EGSC:

Work-Life Balance:

• 60/40 Hybrid office/WFH options
• Option to purchase additional leave
• Flexible start and finish times
• Extra time off over Christmas
• Discounted memberships to our Recreation Centres

Competitive Salaries:

• Annual leave loading paid as a lump sum in December!
• Banded salaries with built in yearly increases!

A Supportive environment:

• 17 weeks paid parental leave pro rata
• Additional special leave available for chronic health conditions and other special needs
• Learning and Development team to keep your skills up to date and give you the opportunity to develop your career!
• Employee Assistance Program offering counselling support when you need it
• Staff consultative committee - management consult staff on big decisions

Sound like your dream job? We want to hear from you! Please submit:

1. A cover letter
2. A current resume
3. A statement addressing how you meet the key selection criteria as detailed in the position description.

Questions? Contact Stuart McConnell, General Manager Assets and Environment on 03 5153 9500

Applications close on 5 July 2026

East Gippsland Shire Council is committed to being a diverse and inclusive organisation that supports flexible and accessible working arrangements for all. This includes people with a disability, Aboriginal and Torres Strait Islander people, people who identify as LGBTIQA+, gender diverse people, religiously, culturally and linguistically diverse people and people of any age.

East Gippsland Shire Council is committed to upholding the Child Safe Standards and has a zero tolerance for child abuse and harm. To uphold these standards a valid working with children check is required to be held for applicable positions.