Executive Assistant to the CEO and Mayor
- Provide high level support to the CEO & Mayor in a varied and fast paced role
- Collaborate with Elected Members, leaders and the community in a prominent role
- Be part of a progressive coastal Council making a difference locally
About the City of Holdfast Bay …
At the City of Holdfast Bay, the vision is clear and energising: to be Adelaide's favourite coastal destination - a place where our rich heritage, vibrant community and a stunning coastline are protected, celebrated and enjoyed. The Council is committed to creating a welcoming, healthy and thriving environment for all, while leading the way as South Australia's most sustainable city.
The City of Holdfast Bay are deeply proud of what they have achieved for the community and recognise that people are at the heart of that success. Employees are empowered, supported and valued through recognition of their contributions, investment in their professional growth and a strong commitment to delivering on promises.
This is an exciting opportunity to join a progressive Council that is focused on building a vibrant and sustainable future for its community. With a strong focus on innovation, financial sustainability and service excellence, the Council is driving transformative change across the organisation to deliver exceptional outcomes for residents, businesses and visitors.
About the role…
Reporting to the Executive Officer, the Executive Assistant to the CEO and Mayor provides high level executive, administrative and organisational support to two of Council's most senior leaders.
This is a diverse role requiring exceptional organisation, initiative and sound judgement. Working closely with the CEO, Mayor, Elected Members, Executive Leadership Team and external stakeholders, you will play a key role in ensuring priorities are managed effectively, commitments are coordinated and information flows smoothly across the organisation.
From managing complex diaries and correspondence through to coordinating meetings, events and stakeholder engagement activities, this role sits at the centre of Council's civic leadership functions.
What you will do…
- Manage the CEO and Mayor's diaries, appointments, correspondence and key commitments
- Coordinate meetings, agendas, minutes, reports and follow-up actions
- Organise civic functions, community events and corporate activities
- Act as a key point of contact for Elected Members, staff, government representatives and community stakeholders
- Maintain accurate records and process administrative and financial documentation
- Exercise discretion and professionalism when dealing with confidential and sensitive matters
- Provide responsive support across the Office of the Chief Executive
What they are looking for…
- Experience providing executive support in a complex organisation
- Exceptional organisational skills and the ability to manage competing priorities
- Strong written communication skills with the ability to prepare professional correspondence and documentation
- Confidence building relationships with senior leaders, Elected Members and external stakeholders
- Sound judgement, discretion and the ability to manage confidential information
- Strong customer service focus and a proactive approach to problem solving
- Proficiency in Microsoft Office and corporate systems
- A collaborative and adaptable approach with a willingness to support the broader team
More information…
This is an excellent opportunity for an experienced Executive Assistant who enjoys variety, responsibility and working closely with senior leaders. If you are organised, proactive and take pride in delivering high quality support, we would love to hear from you.
To obtain a copy of the Candidate Information Pack and to apply, please visit mcarthur.com.au and quote reference number J9509. Applications close 9am Monday 22nd June 2026.
Confidential enquiries can be directed to Rebecca Hunt on 08 8100 7000.
